Location: 130 Riverview Drive, Suite  C, Flowood, MS 39232

GENERAL DESCRIPTION OF POSITION:

This position performs a variety of clerical duties in fringe benefit administration, recruitment, maintenance of confidential files and generally assisting in all areas of Human Resource. Work involves detailed reporting, record-keeping, the application of initiative and independent judgment with reference to questions involving procedural methods; however, decisions will be limited to a certain extent by Agency policies, procedures and regulations.  This work is performed under the supervision of the Human Resource Manager.

Essential Job Responsibilities

1. Assist in the recruiting program; give out applications; assist applicants in completing Employment Application, check for accuracy and make certain that all items have been completed; and give out general information concerning position vacancies.
2. Assist in onboarding process; gathering required documentation to be processed, prepare personnel action forms, ensure all documentation is signed, dated and approved by designated personnel, prepare and distribute hire letters, enter new hire pack information into Netchex system.
3. Assist in planning orientation packs for new employees and participate in conducting employee orientation.
4. Establish and maintain confidential employee records and files; examination files, grievance files and general employee relation files.
5. Periodically check the registers and master file for accuracy.
6. Prepare job announcement bulletins, advertisements, etc., and distribute according to recruitment procedures.
7. Assist in the screening of applications, conduct reference checks and process fingerprint cards inclusive of Criminal and Child Abuse Registry and privacy forms as required.
8. Process Human Resource Action forms and other Human Resource related forms.
9. Assist in processing unemployment claims and workmen compensation claims.
10. Assist in processing insurance claims and billings; enroll new employees in accordance with master policy; process deductions, terminations, COBRA, and other' related insurance changes.
11. Format and type from dictation, rough draft, or general instructions, a variety of human resource reports, letters, memorandums, bulletins and other general correspondence.
12. Perform other duties as required.

Knowledge, Skills and Abilities Required

• Have some knowledge of the standard principles, practices, methods and techniques of Personnel Administration.
• Ability to resolve issues through conflict resolution techniques.
• Ability to maintain confidential information and prepare reports using independent judgment.
• Ability to make decision in accordance with policies, procedures and regulations and apply to work problems.
• Skillful and tactful in handling applicants for employment, visitors and employees seeking information concerning fringe benefits and other Human Resource related matters.
• Ability to type with accuracy at minimum speed level of 60 words per
• Technology experience to include Microsoft office.
• Must be able to interpret Head Start Program Performance Standards, FCM, Inc.’s policies and procedures, federal and state regulations, and make recommendations based on information.
• Excellent written and verbal communication skills, with the ability to work independently.
• Complete assignments in a timely manner.

Qualifications

Associate Degree in Business or related field and one-year experience in the Human Resource; any equivalent combination of acceptable education, training and experience may be considered.

Must have a valid Mississippi driver's license and MVR report

Must have Suitability Letter, Employee Physical and TB Screening

Must obtain all other documentation required for this position

Physical/Mental Abilities and Processes

• Ability to work comfortably under pressure with high level of efficiency, accuracy, and attention to detail.
• Ability to work independently, with strong organization and time management skills.
• Frequent sitting for long periods of time using telephone, computer or other office machines.
• Regular standing to make copies sends faxes, or file documents, etc.
• Occasional lifting up to 25 pounds, stooping, bending, standing and reaching.
• Travel/overnight may be required in association with attendance at conferences, meetings and other job related duties

This position is responsible for compliance with all applicable federal, state and local statutes, Head Start Program Performance Standards and policies & procedures.  All communications are potentially sensitive and are subject to Friends of Children of Mississippi, Inc. Head Start /Early Head Start policy on confidentiality.