Position  Purpose:  Under  the  supervision  of  the  Human  Resources  Manager, the  position  is responsible for administering and monitoring the agency's comprehensive benefits program.  The · incumbent in this position coordinates and manages all aspects of employee's benefits to include, but not limited to:  health insurance, COBRA, Short Term Disability (STD), Long Term Disability (LTD), retirement , and life insurance and Section 125 Plan.

Essential Job Responsibilities

• Oversee the Agency’s benefits program to ensure compliance with the Agency’s Personnel Policies and Procedures, Employee Handbook, HIPPA and other federal/state regulations.
• Maintain a current database of eligible employees enrolled in the Agency’s benefit(s) program, etc.
• Calculate employee benefit adjustment based on the number of weeks worked, hours worked, and coverage requested.
• Maintains employee files while ensuring both accuracy and confidentiality.
• Research and respond to inquiries pertaining to the benefits from employees and providers.
• Review payroll and insurance registers each pay period to verify that deductions are correct.
• Report discrepancies to payroll in writing immediately.
• Assist Fiscal in preparing monthly insurance report of eligible employees. 
• Notify eligible employees of eligibility and guidelines for FMLA, Leave of Absence, worker’s compensation, terminated, resigned and retired, COBRA, etc.)
• Submit insurance and other payments received from employees to finance for processing.

• Assist Human Resource Manager in obtaining statistics and information in the renewal process/ implementation of Health, life, retirement, and other agency benefits.
• Prepare and setup orientations/trainings to keep employees abreast of agency benefits/changes.
• Assure accuracy and confidentiality of employee records per agency, state, and federal regulations. 
• Enroll eligible employees in benefit programs such as health, dental, and retirement, etc.
• Reconcile insurance invoices/billing statements with deduction sheets.
• Removed terminated and other ineligible employees from billings monthly.
• Assist employees in filing health, disability, life, and all other benefit programs.
• Maintain a database of eligible employee participating in various benefit programs.
• Serve as a liaison between agency/employees and benefits providers/vendors.

• Audit insurance database monthly.  Report discrepancies to supervisor/payroll immediately.
• Process and submit to payroll benefit changes such as enrollment and cancellation/termination of coverage.
• Assist employees in filing health, disability, life, and all other benefit programs.
• Maintain a database of eligible employees participating in various benefits programs.
• Serve as a liaison between the agency/employees and the benefit providers/vendors.
• Audit insurance database monthly.  Report discrepancies to supervisor/payroll immediately.
• Assists human resource personnel in obtaining and evaluating statistics involving any benefits related to the program.
• Attends workshops and seminars in order to remain in-the-know about the various benefits offered by the company.

Knowledge, Skills and Abilities Required

Bachelor’s Degree in Business Administration, Human Resource Management, Public Administration, or related field preferred.  Minimum of three years of Human Resource related experience, in-depth knowledge of benefits administration required.  Some experience in accounting preferred.

Must be able to interpret Head Start Program Performance Standards, FCM, Inc.’s policies and procedures, federal and state regulations, and make recommendations based on information.

Excellent written and verbal communication skills, with the ability to work independently.

Complete reports in a timely manner.

Respond to request for information from Human Resource Manager, Department Heads, and Center Managers, employees and other providers in a timely manner regarding benefits and eligibility.

Technology experience to include Microsoft office.

Physical/Mental Abilities and Processes

• Ability to work comfortably under pressure with high level of efficiency, accuracy, and attention to detail.
• Ability to work independently, with strong organization and time management skills.
•   Frequent sitting for long periods of time using telephone, computer or other office machines.
• Regular standing to make copies sends faxes, or file documents, etc.
• Occasional lifting up to 25 pounds, stooping, bending, standing and reaching.

Ability to travel, sometimes overnight and with short notice.

This position is responsible for compliance with all applicable federal, state and local statutes, Head Start Program Performance Standards and policies & procedures.  All communications are potentially sensitive and are subject to Friends of Children of Mississippi, Inc. Head Start /Early Head Start policy on confidentiality.